You are free to elect a buyer agent representative at any stage of the transaction. While it is preferable and more courteous to allow your buyer agent make first contact with listing agents, it is not the end of the world if you’ve already reached out directly.
This sort of thing does happen quite frequently, especially for “hot” properties where the listing agent is being inundated with inquiries and is slow to respond to buyers’ agents. In these situations it is quite common for impatient buyers to stop waiting for their buyers’ agent to get back to them and to instead inquire directly with the listing agent.
Here is what REBNY Counsel has opined on the issue of buyer representation in New York City.
Is a buyer always entitled to be represented in a transaction?
Yes, the New York State Department of State (“DOS”) has consistently stated that a buyer always has a right to be represented in a real estate transaction and the listing broker must always honor this right. The DOS has stated that “any such denial will be construed as a violation of the listing broker’s duty to deal honestly, fairly and in good faith with the buyer.”
May a listing broker refuse to work with a buyer’s broker if the seller has specifically asked the listing broker not to do so?
No, doing so would still amount to a violation of the listing broker’s duty to deal honestly, fairly and in good faith with the buyer even though the listing broker was following the seller’s instructions. According to the DOS, “If a seller chooses to use the services of a real estate broker, the seller must do so with the understanding that the broker cannot refuse to cooperate with real estate brokers who represent buyers.”
Is a buyer’s broker entitled to a commission by virtue of introducing the buyer to the property?
No, simply showing a buyer a property does not necessarily entitle a REBNY member to a commission. A broker is only entitled to a share of the commission if he or she is considered the “procuring cause” of the transaction.
What is “procuring cause?”
There is no specific definition of “procuring cause.” However, case law suggests that in order to be considered the procuring cause, a real estate broker must show a “direct and proximate link between the bare introduction of the buyer and seller and the consummation [of a sale].” In other words, a REBNY member must bring together a meeting of the minds between the buyer and seller and show that he or she generated a chain of circumstances which led to the sale. The ultimate determination of whether or not the REBNY member procured the buyer, and thus can be considered the procuring cause, is a fact-sensitive inquiry that turns on the specific facts and circumstances of each case.
May a buyer switch real estate brokers at any time during a transaction?
Yes, absent an exclusive representation agreement, a buyer may switch real estate brokers at any time during a transaction. However, the buyer’s decision to change brokers does not necessarily dictate which broker is the procuring cause of the buyer. For example, let’s assume that Broker A represented the buyer for the entire transaction and, on the night before closing, the buyer instructs Broker A not to come to the closing because the buyer wants to bring Broker Z to the closing. The buyer has the right to change to Broker Z, but doing so does not negate the fact that Broker A was the “procuring cause” of the buyer. In this case, Broker A would still be entitled to share in the commission even though the buyer has changed brokers. Once again, the determination of who is the procuring cause of the transaction is a fact-sensitive inquiry that turns on the specific facts and circumstances of each case.
You can simply reply by email to the listing agent and mention that you are copying your broker whom you’ve been working with. Even if you are on your way to a private showing that you scheduled directly, you can copy your buyers’ agent on an email to the listing agent and give them a courteous heads up that your buyer agent will be attending as well.